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How It Works
The Construction Communicator™ online construction management software helps owners, architects, contractors and consultants manage construction documents. This helps them get the timely information they need to keep projects on track.
Users can post and view questions, answers and other documentation; and project and construction managers can view, coordinate and help resolve outstanding issues.
This web-based document control system focuses on the time-critical areas that most affect the day-to-day progress and costs of construction, especially the:
Requests for Information (RFIs)
Contractor Submittals
Construction Change Directive (CCDs)
Architect’s Supplemental Instructions (ASIs)
Requests for Proposals (RFPs)
Construction Change Orders (CCOs)
Change Order Requests (CORs)
Notices to Owners and Contractors, and
Contractor Payment Applications.
This system will help you to manage these construction documents more effectively, dramatically simplify your contract administration and reduce the coordination time normally required of your staff.
Here's an example of how this online document control system works to help construction professionals better manage construction documents.
A contractor who has a problem (e.g., unforeseen field conditions or a dimension on the architect's drawings) can use the software's intuitive online forms to send an RFI. The architect can answer the RFI online or route it to a consultant for design input, which the architect can receive online. The architect can then submit the response online, including the consultant’s input, for the contractor and all the other authorized team members to see.
The process can take as little as a few minutes. Using traditional methods, this type of communication often took anything from a day to several weeks.
Automatic emails notify recipients that new RFIs and change order requests have been posted online. The information logs are updated in real time and all users see identical information.
RFIs and submittals are automatically displayed on a graphical, online calendar, which helps track the status of outstanding items. Each item is linked to a response or comment page for processing the document.
Users can easily toggle between the summary log information and individual screens to view detailed information. Automatic counters track the elapsed time until response, enabling the project and construction manager to identify delays.
The document control system provides an overall view of the job-wide information flow for multiple projects on a single screen. This helps the construction manager to minimize the bottlenecks that occur when individuals do not receive or respond to emails or faxes.
Submittal logs, change orders, proposal requests, and notices to owners and contractors can also be submitted and tracked online.
Contractors can also prepare and edit payment applications using an online interface that retains the familiar look and feel of a spreadsheet. As new information is entered, the updated line item scrolls upward, and column totals are recalculated.
Amounts from previous applications are brought forward with each new application. Approved change orders are automatically added to the Schedule of Values for billing purposes. Amounts for “Completed-and-Stored,” “Percentage Complete” and “Balance to Finish” are automatically calculated.
The online forms can be customized upon request. Documents can be easily uploaded for use in the system. This provides a single interface for distributing drawings, schedules, meeting agenda and the like.
Additionally, this construction project management software can link to other web services, such as CAD drawing managers and Webcams for remote viewing of site conditions.
Interested? Try our interactive demo, or contact us to arrange an online demo or free test drive!
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